Baseline Assessment

Baseline Assessment

    Baseline Assessment is an ATI created methodology for taking a snapshot of the current asset management practices in a client organization.

    The methodology also quantifies the benefits to be received by the client if the suggested changes are made to the current practices and organizations.

    Typically, an ATI team of (2-4) process analysts interviews client staff and management in both the Systems and Finance organizations.

    Output and Benefits of the Product:

    The output of this activity justifies the client's commitment to change their asset management process. A plan is produced to implement a pilot project in a selected client organization. Detail data is created in support of the creation of a single merged data repository for asset data.

    The next step is to actually perform the pilot project as production proof of the concepts presented. ``Full Lifecycle Asset Management" enterprise process revision should follow.

    Problem That the Product Addresses:

    The ``Baseline Assessment" defines the scope and detail of a specific client's asset management problem. The analysis can be made to be as large or as small as the client desires. What is portrayed here is a typical engagement.

    Market Segment Addressed:

    Any business organization that has an inventory of technology assets that might include: mainframes, client/server networks, desktop gear, large information moving electronic networks or sizable software inventories. The greatest benefits would be to ``Fortune 1000" type companies; however, any organization with, or about to obtain, a sizable technology inventory valued at $1 million or more can benefit.

    Organizations that are going through ``change" are prime candidates. Mergers, acquisitions, downsizings, organizational re-engineerings, major product changes, technology upgrades, changes in purchasing techniques, service improvements, are all key activities that benefit from improved asset management and thus, can use a Baseline Assessment.

    The best prospects are those enterprises that have taken time to educate themselves about the complexities and potential benefits of an enterprise level asset management solution. Organizations truly interested in ``making a change" and saving money.

    Product Elements and Product Delivery Plan:

    Asset Technologies, Inc. has developed a methodology for quantifying the benefits and executing a Technology Management Process. It consists of three phases. Typically, only Phase One is initially executed with the subsequent phases awaiting a client commitment to change.

Phase 1

    Base Line Assessment

    1. Identify specific goals and expectations.
    2. Assess effectiveness of current methods.
    3. Evaluate organizational structure, functional relationships and responsibilities.
    4. Organize and assess vendor contracts.
    5. Determine how cost reductions can be realized.
    6. Recommend improvements to current systems, methodologies and policies.

    7. Project anticipated economic benefits of employing ATI solutions.

Phase 2

    Implement Pilot Program

      1. Select an organization – develop an implementation plan with key personnel.

Build Asset Database

2. Compile asset and contract information – create database based on controls and standards established by ATI and the client.

Training Requirements

      3. Train client personnel to enter data, create reports and perform analytics.

Recommendations

      4. Recommend cost containment strategies.

Phase 3

    Roll-out Strategy

    1. Determine long-range benefits to the client.
    2. Implement accordingly.

    The final deliverable of Phase 1 will be a report divided into four (4) major sections.

    1. Section One will detail the Technology Management Process (TMP). Each process will be analyzed as it relates to the functional organization chart of your company, with particular emphasis paid to collection and use of information necessary for that particular function.

    2. Section Two will detail the results of the ``Four Deep Analysis." This section will illustrate the way that each of the functional systems interrelates with each other on four levels of detail:
    Level one will correlate the organization chart to each TMP function.
    Level two will inventory manual and automated information systems that participate in TMP.
    Level three will inventory and count data elements in each of the TMP systems to assess the usage of data based on the types of data elements and level of data redundancy amongst the systems.
    Level four will compare key data element representation in each system to assess the ease of machine level consolidation.

    3. Section Three will illustrate and itemize specific issues and items along with the projection of savings or cost reduction to be achieved by their elimination or adoption. This represents the business case for action.

    4. Section Four will define the scope of a pilot installation to validate the savings and cost reductions illustrated in Section 3 above.

    ATI estimates the time required to complete the Base Line Assessment at between 60 and 90 Person-days. A substantial portion of the time will be spent on site in interviews with current system ``owners" as well as detailed analysis of existing data repositories. Of the total time required, five (5) to seven (7) days will be required to prepare and present the findings.

 

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